Job Title: Bid Coordinator - Bid Writer/Depending on Experience

Sector: Data Centre Design/Construction

Reporting Line: Preconstruction Director

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The role holder contributes to the bid and tender process from the initial enquiry stage through to final submission, ensuring proposals are high-quality, compliant, competitive, and delivered within deadlines. They collaborate closely with estimators, planners, project managers, designers, and other stakeholders to coordinate all elements of the bidding process.

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• Review and coordinate CSA design drawings and specifications.

• Support the preparation and submission of PQQs, tenders, and associated bid documents.

• Analyse tender documentation and client requirements to establish submission schedules and action plans.

• Work with internal teams (estimating, design, commercial, delivery) to obtain all necessary bid information.

• Ensure all submissions meet client requirements, internal procedures, and specified deadlines.

• Maintain and update the bid library, including CVs, project case studies, and standard responses.

• Oversee bid programmes, submission systems, and communication with clients.

• Edit and format bid content to ensure clarity, consistency, and alignment with branding.

• Provide support during post-tender queries and presentations as needed.

• Monitor and report on bid progress, results, and key lessons learned.

• Assist in producing marketing and capability materials where required.

• Manage document control throughout the tender process, ensuring all client documents are accurate and accessible.

• Support the smooth handover of successful bids to the project/site team.

• Identify and report potential future opportunities by monitoring platforms such as CIS and Protel.

• Assist estimators with issuing enquiries to the supply chain and tracking responses and quotations.
  

Key Skills & Qualifications

• Prior experience in bid or proposal coordination, ideally within the construction or built environment industry.

• Strong organisational abilities with effective project management skills.

• Excellent communication skills, both written and verbal.

• High level of attention to detail, with the ability to perform well under pressure and meet tight deadlines.

• Competent in Microsoft Office applications (particularly Word, Excel, and PowerPoint); familiarity with InDesign or similar publishing tools is advantageous.

• Good understanding of construction terminology and tendering procedures.

• Ability to develop and maintain strong working relationships across teams and departments.

• A proactive, adaptable, and team-oriented approach.