Global Compliance & Contracts Administrator

Be the backbone of a growing international recruitment business.

We’re hiring a Global Compliance & Contracts Administrator to provide critical, end-to-end support to our Sales Floor and Support / Back Office teams across Vallum’s UK and international operations.

This is a key operational role, suited to someone highly organised, detail-driven, and confident working across compliance, contracts, and process ownership in a fast-paced recruitment environment. You’ll play a vital part in ensuring our consultants, contractors, and clients are supported accurately, compliantly, and on time.

The Opportunity

As part of Vallum’s global support function, you’ll take ownership of compliance and contract processes across multiple regions and group companies.

This role is ideal for someone who:

• Enjoys working at the centre of the business

• Thrives on structure, accuracy, and process improvement

• Has experience within recruitment, contracts, or compliance

• Wants exposure to international legislation and best practice

Compliance & Monitoring Responsibilities

• Monitor compliance with company policies and administrative best practice

• Collate, process, and maintain compliance documentation within agreed deadlines

• Manage right-to-work checks, insurance documentation, and background verification

• Support contractor onboarding, ensuring all required documentation is obtained and processed

• Liaise directly with candidates to obtain missing or outstanding documentation

• Ensure GDPR procedures are followed during onboarding

• Check and chase IR35 status determinations from clients within set timeframes

• Maintain accurate and up-to-date records across all systems

• Stay informed on relevant legislation, policies, and regulatory changes

• Support management with compliance process implementation and improvement

Contracts Responsibilities

• Draft, issue, and update contractor and client contracts using standard templates

• Monitor contract renewals, amendments, and termination dates to ensure deadlines are met

• Issue and track termination letters and notices

• Ensure contracts adhere to client-specific requirements

• Support consultants in resolving contractor or pay-related issues

• Communicate contractual obligations that impact recruitment processes

• Liaise with contractors, clients, and internal teams to resolve queries or discrepancies

• Keep up to date with legislative developments impacting the recruitment industry

Operational & Business Support

• Provide day-to-day support to the Manager and wider team

• Create and maintain worker profiles and pay details using the TimeSheet Portal

• Manage the contracts inbox and respond to internal and external queries professionally

• Produce reports and maintain trackers for audits and management reviews

• Support internal project work (e.g. Agency Workers Regulations)

• Update monthly activity reports

• Attend internal management meetings and external legal/compliance seminars

• Authorise contractors to be taken “off hold” in line with No Contract No Pay processes

• Support ad-hoc tasks as required

About You

• Able to work autonomously while collaborating effectively within a team

• Confident, assertive, and professional in communication

• Exceptionally organised with strong attention to detail

• Proactive, reliable, and eager to learn

• Strong IT skills, including Microsoft Office and Excel

• Interested in legislation and compliance within the recruitment industry

Desirable Experience

• Previous experience within the recruitment industry (international / EU exposure preferred)

• Background in contracts and compliance

• Experience in administrative or operational roles

• Legal or regulatory background

Interested?

If you’re looking for a role where you can make a tangible impact, gain international exposure, and support a growing recruitment business from the inside — we’d love to hear from you.

Apply or reach out for a confidential conversation.